Getting in the Good Books

“Hey Honey, I’m starting to worry about this tutor,” exclaims the worried mother to her husband.
“What, why? I thought Samantha was improving in English,” responds the confused father.
“Yeah she is, I suppose…I just don’t understand why this tutor won’t tell me anything. She just rocks up to lessons without confirming, she doesn’t mention anything to me about Samantha’s progress and she’s never contacted her teacher to let her know what she’s working on with Samantha.”

Does this sound like you? Come on, let’s be honest, if it’s not all, there may be one that relates to you.
Communication with both the parents and teacher is really needed to form a strong bond of trust.
Often, tutors lack in communication, not because they are rude or intend to avoid the parents, but its simple things that keep them away, such as being caught up and busy within the lesson, or shyness that keeps them from performing their best.
Don’t you often hear, “I just get really nervous talking to the parents,” or, “I’m too scared to contact my student’s teacher.”

The truth is, whatever excuse, to get into the good books and be perceived as a trusted and organised tutor, you need to communicate.

Here are quick and easy tips to follow to ensure you are portraying goodcommunication skills:

Contact the parent via text, at least two hours before each class to confirm the session


At the end of each class, take a few minutes to discuss with both the student and their parents, explaining what they accomplished in the lesson, praising their efforts and progress, while reiterating goals and ways that you as the tutor are going to help them achieve these objectives.

At least once a month, provide a quick summary on the shared teachwork notes, providing information as to how the student has performed that month, their improvements and gaps in their learning. When providing constructive feedback, you must always explain your planson how to combat these issues, and ways to overcome struggles. Save all responses and email the shared notes to ensure the parent’s get a second copy.


Write monthly letters to give to the student, for them to give to their teachers. Outline what aspects of the subject you have been covering with the child (eg: if In English you may have covered prepositions, verbs or how to write a text response essay, etc…). You must also mention their development and progress, as well as future topics you wish to cover with them.

Writing an end of term report can be difficult. That is why you can re visit the reporting information given by Top of the Class. This reporting template and guide will enable you to write a professional report, showing you how to articulate your writing well, ensuring your communication is concise and clear.

Following these simple steps will not only make you a better communicator, but it will enable greater favour from the student’s parents to trust you and rely on you, as they have seen your organisation, professionalism and plans for your classes. So try these steps out, and get into the good books!

About Stuart Adams

Stuart Adams is the founder and Managing Director of TOTC. He is a former School Teacher and Careers Advisor as well as a qualified Dietitian and Psychotherapist. His Psychotherapist Sydney website has loads of free learning resources covering all areas of mental health.

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